If you manufacture and sell a cosmetic product, by law, you will need to compile a Product Information File (PIF) for each product. This should be available to view by any person in authority who requests it, for example a Trading Standards Officer.
A PIF should contain:
- Product Description
- Product formula including percentages, INCI names, and suppliers of ingredients
- Raw material ingredient specifications and technical data sheets
- Batch codes for ingredients
- Summary of your manufacturing procedure
- A safety assessment/certificate for your product
- Undesirable health effects summary if applicable
- Claim substantiation summary with references. This is proof that any claims you make about your product can be substantiated
- Stability summary with reference to methods
- Specification: viscosity, pH and other test data
- Microbial challenge test records for products that contain water
- An IFRA and/or RIFM compliance statements from the supplier for any fragrances or flavours in the product
- Allergen declaration sheets for fragrances, flavours or botanical extracts
- Batch codes for the finished product
- Copy of artwork and labelling for the product